Position Title: Events & Activations Assistant (Graduate)

Location: Queen’s Arcade, Belfast, BT1 5FE

Department: Marketing

Date: October 2026

Version: 2

Status: Permanent

Reports to: Events & Activations Marketing Lead

Direct Reports: None

Role Purpose:

To support the planning and delivery of memorable, commercially effective events, brand activations and customer experiences across Lunn’s brands and locations. The role provides hands-on coordination, administration and creative support to the Events & Activations Lead and wider Marketing team, helping ensure activity is delivered accurately, on time, within budget and to a consistently high standard. 

Role Scope:

This graduate-level role supports activity from initial planning through to delivery and evaluation, working with internal teams, suppliers, agencies, partners and guests. It covers in-store events, Queen’s Arcade activations, print and out-of-home campaigns, partnerships, social content, photoshoots and associated budget administration. The postholder will attend events as required, including occasional evening and weekend activity, and will work flexibly in response to business priorities.

Key Activities:

• Support the Events & Activations Lead with the planning, coordination and delivery of in-store events, brand activations and customer experiences. 
• Coordinate supplier liaison, guest management, venue logistics, event set-up and post-event reporting. 
• Help ensure each event is delivered on time, within budget and to a consistently high standard. 
• Support seasonal activations, displays and events within Queen’s Arcade, including supplier coordination, installation logistics and promotional activity. 
• Attend events as required, including occasional evening and weekend activity. 

Key Activities:

• Manage the day-to-day administration of event and marketing budgets, tracking committed and actual spend and maintaining accurate records. 
• Process invoices and liaise with suppliers, agencies and internal teams to support accurate and timely payment. 
• Support budget reconciliation, reporting and the investigation of discrepancies. 
• Maintain organised documentation, approvals and audit trails for event and marketing expenditure. 

Key Activities:

• Coordinate print and out-of-home activity across multiple brands, managing schedules, bookings and delivery requirements. 
• Liaise with media agencies, printers and other suppliers to manage deadlines and artwork submissions. 
• Review artwork for accuracy and consistency with approved brand guidelines before production. 
• Monitor delivery and resolve routine issues promptly to keep campaigns on schedule. 

Key Activities:

• Assist with the execution of brand partnerships, influencer collaborations, sponsorships and local activations. 
• Support campaign administration, communications with partners and the reporting of outcomes. 
• Support social media activity through content scheduling, event content capture and posting in line with agreed plans and brand standards. 
• Contribute creative ideas for campaigns, activations and customer engagement opportunities. 

Key Activities:

• Assist with photoshoots and content-creation projects by coordinating samples, props, suppliers and logistics. 
• Support mood-board development, shoot preparation and on-the-day execution. 
• Provide accurate and timely administrative and operational support across the wider Marketing function. 
• Take ownership of assigned tasks, communicate progress and escalate risks or issues appropriately. 
• Demonstrate flexibility and a proactive approach to changing priorities and business needs. 

• Highly organised, with strong attention to detail and the ability to manage multiple deadlines. 
• Clear and confident written and verbal communicator who builds positive working relationships. 
• Creative, curious and enthusiastic about events, brands, customer experience and marketing. 
• Commercially aware and comfortable working accurately with budgets, invoices and campaign data. 
• Proactive, dependable and able to work effectively both independently and as part of a team. 
• Calm and solutions-focused when priorities change or issues arise. 
• Confident using Microsoft Office and willing to learn relevant marketing, social-media and project-management systems. 
• Flexible and willing to attend occasional evening and weekend events.