Position Title: Account Payment Assistant 

Location: Queen’s Arcade, Belfast, BT1 5FE

Department: Finance

Date: December 24

Version: 1

Status: FTC (Fixed Term Contract) 6 months 

Reports to: Finance Manager 

Direct Reports: None

Hours of Work: Part Time 25 hours 

Role Specification

Role Purpose:

To maintain the purchaser ledger and other functions within the finance department, as required.

Role Scope:

Working within the Finance department.

 Area of Responsibility: Purchase Ledger

Key Activities:

• Responsibility for all accounts payable duties including overhead invoice postings and nominal ledger coding
• Assisting with month end close off
• Preparation of monthly BACS runs
• Processing of miscellaneous payments
• Preparation of monthly credit card reconciliation
• Reconciling foreign currency payments
• Dealing with supplier queries
• Maintaining excellent relationships with internal and external customers
• Assist with year-end audit

 Area of Responsibility: Invoicing Admin

Key Activities:

• Ensuring all invoices are signed off as required
• Liaising with other departments to ensure invoices are received in a timely manager for processing by Finance
• Liaising with suppliers to ensure timely payment of invoices

 Key Relationships

Primary

Secondary

• Finance Manager
• Finance Team

• Stock Room Manager
• Service Department

Skills

Essential

Desirable

•  A minimum of 2 years current experience in an AP environment
• Experience in nominal ledger postings
• Experience in processing supplier payment runs

 Behaviours & Attributes

• Excellent analytical and problem-solving skills
• Adaptability to work effectively and efficiently as part of the wider Finance team
• Strong attention to detail
• Excellent communication skills
• Enthusiastic, self-confident, and self-motivated
• Ability to build effective relationships
• Be proactive and have a willingness to learn and develop
• Persuasive skills
• Ability to move between tasks
• Ability to work within tight deadlines